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Advance Shipment Notice

An advance shipment notice (ASN) is a notification of pending deliveries, similar to a packing list. In the advance shipment notice screen the user will have a list of ASN. The user can also create new ASN document for known incoming shipment, and export the list of incoming shipment to a CSV file.

After approval of the ASN document, GOOMI will generate the goods receipt document.

Below are available actions for the user from “Advance Shipment Notice” :

Samooha icon2  Create new, revert and delete an the advance shipment notice

Samooha icon2  View and search advance shipment notice details

Advance Shipment Notice

Advance Shipment Notice1

Advance Shipment Notice2

Advance Shipment Notice3

 

Field Name
Description
Mandatory Information
Document Date Creation date of the document

Y

Document Number Document number of the ASN

Y

Reference Number Code for easy reference search of the document

N

Branch Name of company’s branch which make the ASN

Y

Warehouse The receiving warehouse

Y

Representative Name of staff to process the ASN

N

Vessel The name of ship

N

Voyage

N

Shipping Method Way to deliver the shipment: Air, Sea, or Vehicle

N

Inco Term

Inco Terms rules associated with the transportation and delivery of goods

Y

Container Container type

N

Discharge Place Location of shipment off-loading

N

Delivery Place Location to deliver the shipment

N

Duty Clearing Agent Self-explanatory

N

Description Description of the shipment

N

Import Declaration Number Self-explanatory.*Only applicable for Malaysia’s company

Y

Item/Articles – Product Name of the product

Y

Item/Articles – Description Description of the product

Y

Item/Articles – UOM Type of the item – Unit of Measurement

Y

Item/Articles – Quantity Number of quantity of the item on the ASN

Y

Item/Articles – Batch # Batch number

Y

Item/Articles – Mfg Date Date of product being manufactured

N

Item/Articles – Expiry Date Date of product can no longer be used

N

Item/Articles – Country of Origin Country of manufacture where the product comes from

N

 

Generate New Advance Shipment Notice:

1. Generate new advance shipment notice through “Inventory – (Inbound) Receipt Order”. Open the receipt order document, then click on “Create Shipment Notice” button at the bottom left of screen to generate “Advance Shipment Notice”. It will create ASN document for the receipt order.

Advance Shipment Notice create1

2.  Alternatively, user can create new ASN document. Click on “Create New” at the top right of screen of “Advance Shipment Notice List” tab, it will open “Advance Shipment Notice” tab with empty form

Advance Shipment Notice create2

3. Fill up the information.

4. Click on “Provisions” tab at the middle of screen to add provision for the shipment notice. Enter the information and click ” Add ” button or press “Enter” .

Advance Shipment Notice provisions

5. Click on the “Duties” tab and click arrow on ” new duty “ to apply customs duty. Enter the duty amount, click “Ok”  button and click ” Add ” button or press “Enter” .

Advance Shipment Notice duties1

Advance Shipment Notice duties2

6. Click on “Notes / Attachments” tab at the middle of screen to add notes or files attachment for the shipment notice.

Advance Shipment Notice note

7. Click “Save” button at the bottom right side of screen

Advance Shipment Notice save

8. Click on “Confirm Advance Shipment Notice” button at the bottom of screen to confirm the ASN document

Advance Shipment Notice confirm

9. Click on “Approve Advance Shipment Notice” button at the bottom of screen to approve the ASN document

Advance Shipment Notice approve

10. Click arrow on “Create Goods Receipt” button at the bottom left of screen to generate a new goods receipt. A link to show the goods receipt document will be created, replacing the button

Advance Shipment Notice4

 

Update Advance Shipment Notice

1. Click on “Advance Shipment Notice List” tab at the bottom of screen

2. Double click on advance shipment notice to be updated, it will bring up the details on “Advance Shipment Notice” tab for the selected document. If the advance shipment notice’s status is “Confirmed” or“Approved”, click arrow on “Generate Report” button at the bottom of screen and select “Undo/Reopen Advance Shipment Notice” option to reopen / undo approval of the document first

ASN undo

ASN reopen

3. Make change(s) on the advance shipment notice information

4. Click on “Save” button at the bottom right of screen when done

5. Click on “Revert” button at the bottom right of screen or refresh icon at the top of the screen to roll back the changes

ASN revert

6. Click on “Confirm Advance Shipment Notice” button at the bottom of screen to confirm the advance shipment notice

7. Click on “Approve Advance Shipment Notice” button at the bottom of screen to approve the advance shipment notice

 

Delete Advance Shipment Notice

1. Click on “Advance Shipment Notice List” tab at the bottom of screen

2. Double click on advance shipment notice to be deleted, it will bring up the details on “Advance Shipment Notice” tab for the selected document. If the advance shipment notice’s status is “Confirmed” or“Approved”, click arrow on “Generate Report” button at the bottom of screen and select “Undo/Reopen Advance Shipment Notice” option to reopen / undo approval of the document first

3. Click on “Delete” button at the bottom right side of screen

4. Click on “Yes” button on the pop-up window to confirm advance shipment notice deletion

ASN delete

 

View and Search for Advance Shipment Notice

1. Click on “Advance Shipment Notice List” tab at the bottom of screen

2. Enter search parameter to filter   the result, i.e. type in which customer to search for in the “Warehouse” text field box or select from drop-down list

ASN search

3. Result can be sorted alphabetically by clicking the fields’ columns.

ASN sort

4. Double click on advance shipment notice to view full details of the order, it will bring up the details on “Advance Shipment Notice” tab for the selected document