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Vendor Returns view allows user to manage returning purchases to vendors. This could be partial or full return of the purchase order items. Vendor returns document would be generated from packing process as part of processing debit note.

Debit Note (Purchase) arrow right Delivery Order (Inventory) arrow right Picking arrow right Packing arrow right Vendor Return

Below are available actions for the user from “Vendor Returns” view:

Samooha icon2  Generate vendor returns

Samooha icon2  View and search vendor returns details

Vendor Return

Vendor Return1

 

Generate Vendor Returns:

1. Proceed to generate vendor returns through “Inventory – (Transactions) Packing” by opening the packing document and clicking “Create Vendor Returns” button. This will replace the button with link to “Show Vendor Returns” document

Full process leading to vendor returns is as follow:

Debit Note (Purchase) arrow right Delivery Order (Inventory) arrow right Picking arrow right Packing arrow right Vendor Return

Vendor Return2Vendor Return3

Vendor Return4

Vendor Return5

2. User may attach notes and any other documentation attachment to the transaction records using the “Notes / Attachment” tab.

3. Click “Save” button at the bottom right side of screen to save

4. Click on “Confirm Vendor Returns” button at the bottom of screen to confirm it.

Vendor Return confirm

5. Click on “Post to Account” button at the bottom of screen to post the document to account.

Vendor Return post

6. After posting to account, it will generate the journal entries for the document in “Postings” tab.

Vendor Return posting

7. Click on the “Generate Report” at the bottom of the screen to generate report

Vendor Return report

 

Update Vendor Return Details

1. Click on “Vendor Return List” tab at the bottom of screen

2. Double click on vendor returns to be updated, it will bring up the details on “Vendor Return” tab for the selected document. If the vendor returns’ status is “Posted” or“Confirm”, click arrow on “Generate Report” button at the bottom left of screen and reopen / undo approval of the document first

Vendor Return undo

3. Click “Save” button at the bottom right side of screen to save

4. Click on “Confirm Vendor Returns” button at the bottom of screen to confirm it.

5. Click on “Post to Account” button at the bottom of screen to post the document to account.

 

Delete Vendor Return:

1. Click on “Vendor Return List” tab at the bottom of screen

2. Double click on vendor returns to be deleted, it will bring up the details on “Vendor Return” tab for the selected document. If the vendor returns’ status is “Posted” or“Confirm”, click arrow on “Generate Report” button at the bottom left of screen and reopen / undo approval of the document first

3. Click on “Delete” button at the bottom right side of screen

4. Click on “Yes” button on the pop-up window to confirm vendor returns deletion

Vendor Return delete

 

View and Search for Vendor Return Details:

1. Click on “Vendor Return List” tab at the bottom of screen

2. Enter search parameter to filter the result, i.e. type in which vendor to search for in the “Vendor” text field box or select from drop-down list

Vendor Return search

3. User can filter the list by using “Status” drop-down list to select: Drafted /confirmed, Drafted, Confirmed, Posted status.

Vendor Return search1

4. Result can be sorted alphabetically by clicking the fields’ columns

vendor return sort

5. Double click on vendor returns to view full details of the document, it will bring up the details on “Vendor Returns” tab for the selected document

Vendor Return sort