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Trading Terms

The trading terms are used to allow the business to keep track of trading terms to use in relation to the buyer. Below actions are available under “Trading Terms”:

Samooha icon2  Create new trading term; update, delete, view and search for trading term details

Trading term

Trading term details

Trading term details cus

Trading term details ass

Trading term details mar

Trading term details att

 

Field Name
Description
Mandatory Information
Trading Term Code  Custom code for the trading term

Y

Trading Term Name  Name of trading term

Y

Price List  Sales price list

Y

Account Setting

Y

Effective from  Date start for trading term

N

Valid till  Date end for trading term

Y

Trading Term Type  Types of trading term

N

Description  Description

N

Rounding Method  Rounding is a method used to shorten numbers. Rounding involves either increasing or decreasing a number to the next digit.

N

Customer Discount Basis

N

Listed Products – Product #  Product’s code

Y

Listed Products – Product Name  Name of product

Y

Listed Products – Retail Selling Price

Y

Listed Products – Tax Rate

Y

Listed Products – Net Retail Price

Y

Listed Products – Standard

N

Listed Products – Gross Price Price before deductions.

Y

Listed Products – Customer

N

Listed Products – Adjustment

N

Listed Products – List Price

Y

 

Create New Trading Term

1. Click “Create New Trading Term” at the top right side of “Trading Terms Lists” tab, it will open “Trading Term Details” tab with new form

Trading term create

2. Fill up trading term’s information on top of screen, choose a sales price list from the “Price List” drop-down list. This sales price list will be use as the trading term’s products’ “Retail Selling Price”

Trading term create2

3. Click “Save” button at the bottom right side of screen to save

Trading term save

4. Filter the products list by selecting a brand from “Product Brand” drop-down list. Add product into the trading term by searching for the product from the product number drop-down list in the table on “Product List” tab. Ensure the product is not listed in other trading terms during the same period for the same customers list

5. Enter the product’s “Standard %” discount, “Customer %” discount, and “Adjustment” info (if any) and click plus_button button to add the product into the trading term. “Net Retail Price”, “Gross Price”, and “List Price” for the product will be automatically calculated

Trading term add

6. Repeat steps 4-5 to add more products into the trading term

User can enter list price for multiple products of the same brand. Click on plus_button button next to “Product Brand” filter, it will show new window to create / update price list. Select a product brand from the list, select a product from the table to create / update the “List Price“, enter the “List Price” value and press ENTER key. Click OK button when done and to close the window.

7 On “Customers List” tab, assign business partners for the trading term by selecting available partner(s) from the bottom left table and click ” assign_button ” button in middle of screen. Hold Ctrl or Shift key then mouse left-click to select multiple partners

8. On “Assigned Branches” tab, a default branch (e.g. HQ) has been automatically assigned for the new trading term. To assign another branch for the trading term, select available branch from the bottom left table and click ” assign_button ”  button in middle of screen

Trading term ass

9. On “Margin Details” tab, the products’ “Margin Amount” and “Margin %” were automatically calculated based on the trading term new “List Price”

Trading term mar

10. Click “Save” button at the bottom right side of screen to save

11. Click “Confirm Trading Term” button at the bottom left side of screen and click “Yes” button to confirm

Trading term confirm

12. Click “Approve Trading Term” button at the bottom left side of screen and click “Yes” button to approve the trading term

Trading term approve

 

Update Trading Term Details

1. Double click on trading term to be updated, it will bring up the selected trading term details on the “Trading Term Details” tab. If a trading term’s status is “Confirmed” or “Approved”, right click on the trading term and reopen the trading term first

Trading term reopen

2. Click “Save” button at the bottom right side of the screen to save

3. Click “Confirm Trading Term” button at the bottom left side of screen and click “Yes” button to confirm

4. Click “Approve Trading Term” button at the bottom left side of screen and click “Yes” button to approve the trading term

 

Delete Trading Term

1. Double click on trading term to be deleted, it will bring up the selected trading term on the “Trading Term Details” tab. If a trading term’s status is “Confirmed” or “Approved”, right click on the trading term and reopen the trading term first

2. Click on “Delete” button at the bottom right side of screen

3. Click on “Yes” button on the pop-up window to confirm trading term deletion

Trading term delete

 

View and Search for Trading Term Details

1. On “Trading Terms Lists” tab enter search parameter to filter the result, i.e. type in period of the trading term in the “From” & “Till” textfield boxes or select from drop-down lists

Trading term search

2. Result can be sorted alphabetically by clicking the fields’ columns

Trading term sort

3. Double click on trading term to view full details of the trading term, it will bring up the details on “Trading Term Details” tab for the selected trading term