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Store register allows user to visualize products’ movement and gross sales for sell out customers’ stores. This data will help company in tracking offtake sales and in planning for sell out customers’ sales forecast and stock replenishment.

Below actions are available under “Store Register”:

Samooha icon2  View and search for products’ movement summary of sell out customers’ stores

 

Field Name
Explanation
Mandatory Information
Customer Select an offtake sales customer to view N
Sell Out Store Select a Sell Out Store of the offtake sales customer to view N
Year Enter which period of offtake sales data to view Y
Product Brand The brand of the products N
Market Category Market category of the product N
Product Group The grouping for the product N
Product # Product part number Y
Product Name Self-Explanatory Y
Opening Stock Stock quantity at the beginning of the selected period N
Qty In Incoming stock received by Store N
Qty Out Outgoing stock from Store N
Qty Sold Sales of stock by Store to Retail Customer (outgoing stock) N
Qty Returned Return of stock by Retail Customer to Store (incoming stock) N
Closing Stock Balance stock on hand at Store for the selected period =
Opening Stock + Qty In – Qty Out – Qty Sold + Qty Returned
Y
Currency Currency of the Store Sales values Y
Store Sales Total Store Sales / Returns values for the product for the selected filters;
Date of sales / return is the Till Date in the Store Sales document.
N
Total Qty Total quantity of the closing stock of the listed products Y
Total Store Sales Total Store Sales values of the listed products (in base currency of the company) Y

 

View and Search for Products’ Movement Summary of Sell Out Stores

1. Select a filter in the Store Register, for example a customer from the “Customer” drop-down list on top left side of screen.

*Note: During customer’s record creation using “Accounts – (Masters) Customers”, user must select either “Outright” or “Consignment” option in the “Manage Store Sales” list for the customer to be available as selection for “Customer” in “Sales – (Sell Out Transaction) Store Register

2. Enter search parameter to filter the result, i.e. type in which store to search for in the “Store” text field box or select from drop-down list

3. Result can be sorted alphabetically by clicking the fields’ columns

4. Click refresh refresh_button button to reload / refresh the results

*NOTE: Closing Stock may be of negative quantity to allow the following scenarios:

a. Stock replenishment / adjustment or customer returns have not been entered in the system by back office while Store have recorded the sales

b. Store recorded pre-order sales from customers

 

Below is a table to summarize how transactions in Samooha affect the Stores’ Closing Stock quantity.

#
Transaction Name / Type
Store’s Quantity Posted During
Qty In
Qty Out
Qty Sold
Qty Returned
Closing Stock*
1 Store Stock Import at Store Posting of Store Stock Import
+ QTY
2 Store Sales (+QTY entries) at Store Posting of Store Sales
– QTY
3 Store Sales (-QTY entries) at Store
i.e. Store Returns
Posting of Store Sales
+ QTY
4 Outright^ Sales Order to Store’s Warehouse

Note^: This will only apply for customers that have been defined as “Outright Customer”

Posting of Goods Delivery to Store’s Warehouse
+ QTY
5 Outright^ Credit Note to Store’s Warehouse

Note^: This will only apply for customers that have been defined as “Outright Customer”

Posting of Customer Return from Store’s Warehouse
– QTY
6 Consignment (Transfer) Order to Store’s Warehouse Posting of Putaway at Store’s Warehouse
+ QTY
7 Consignment (Return) Order from Store’s Warehouse Posting of Stock Transfer by Store’s Warehouse
– QTY
8 Warehouse Order to Store’s Warehouse Posting of Putaway at Store’s Warehouse
+ QTY
9 Warehouse Order from Store’s Warehouse Posting of Stock Transfer by Store’s Warehouse
– QTY
10 Stock Adjustment (+QTY entries) for Store’s Warehouse Posting of Putaway at Store’s Warehouse
+ QTY
11 Stock Adjustment (-QTY entries) for Store’s Warehouse Posting of Stock Adjustment by Store’s Warehouse
– QTY
12 Stock Take (+QTY variance) for Store’s Warehouse Posting of Stock Take at Store’s Warehouse
+ QTY
13 Stock Take (-QTY variance) for Store’s Warehouse Posting of Stock Take at Store’s Warehouse
– QTY