Advance Shipment Notice

An advance shipment notice (ASN) is a notification of pending deliveries, similar to a packing list. In the advance shipment notice screen the user will have a list of ASN. The user can also create new ASN document for known incoming shipment, and export the list of incoming shipment to a CSV file.

After approval of the ASN document, GOOMI will generate the goods receipt document.

Below are available actions for the user from “Advance Shipment Notice” :

  Create new, revert and delete an the advance shipment notice

  View and search advance shipment notice details

 

Field Name	Description	Mandatory Information
Document Date	Creation date of the document	Y
Document Number	Document number of the ASN	Y
Reference Number	Code for easy reference search of the document	N
Branch	Name of company’s branch which make the ASN	Y
Warehouse	The receiving warehouse	Y
Representative	Name of staff to process the ASN	N
Vessel	The name of ship	N
Voyage		N
Shipping Method	Way to deliver the shipment: Air, Sea, or Vehicle	N
Inco Term	Inco Terms rules associated with the transportation and delivery of goods	Y
Container	Container type	N
Discharge Place	Location of shipment off-loading	N
Delivery Place	Location to deliver the shipment	N
Duty Clearing Agent	Self-explanatory	N
Description	Description of the shipment	N
Import Declaration Number	Self-explanatory.*Only applicable for Malaysia’s company	Y
Item/Articles – Product	Name of the product	Y
Item/Articles – Description	Description of the product	Y
Item/Articles – UOM	Type of the item – Unit of Measurement	Y
Item/Articles – Quantity	Number of quantity of the item on the ASN	Y
Item/Articles – Batch #	Batch number	Y
Item/Articles – Mfg Date	Date of product being manufactured	N
Item/Articles – Expiry Date	Date of product can no longer be used	N
Item/Articles – Country of Origin	Country of manufacture where the product comes from	N

 

Generate New Advance Shipment Notice：

1. Generate new advance shipment notice through “Inventory – (Inbound) Receipt Order”. Open the receipt order document, then click on “Create Shipment Notice” button at the bottom left of screen to generate “Advance Shipment Notice”. It will create ASN document for the receipt order.

2.  Alternatively, user can create new ASN document. Click on “Create New” at the top right of screen of “Advance Shipment Notice List” tab, it will open “Advance Shipment Notice” tab with empty form

3. Fill up the information.

4. Click on “Provisions” tab at the middle of screen to add provision for the shipment notice. Enter the information and click ”  ” button or press “Enter” .

5. Click on the “Duties” tab and click arrow on ”  “ to apply customs duty. Enter the duty amount, click “Ok”  button and click ”  ” button or press “Enter” .

6. Click on “Notes / Attachments” tab at the middle of screen to add notes or files attachment for the shipment notice.

7. Click “Save” button at the bottom right side of screen

8. Click on “Confirm Advance Shipment Notice” button at the bottom of screen to confirm the ASN document

9. Click on “Approve Advance Shipment Notice” button at the bottom of screen to approve the ASN document

10. Click arrow on “Create Goods Receipt” button at the bottom left of screen to generate a new goods receipt. A link to show the goods receipt document will be created, replacing the button

 

Update Advance Shipment Notice

1. Click on “Advance Shipment Notice List” tab at the bottom of screen

2. Double click on advance shipment notice to be updated, it will bring up the details on “Advance Shipment Notice” tab for the selected document. If the advance shipment notice’s status is “Confirmed” or“Approved”, click arrow on “Generate Report” button at the bottom of screen and select “Undo/Reopen Advance Shipment Notice” option to reopen / undo approval of the document first

3. Make change(s) on the advance shipment notice information

4. Click on “Save” button at the bottom right of screen when done

5. Click on “Revert” button at the bottom right of screen or refresh icon at the top of the screen to roll back the changes

6. Click on “Confirm Advance Shipment Notice” button at the bottom of screen to confirm the advance shipment notice

7. Click on “Approve Advance Shipment Notice” button at the bottom of screen to approve the advance shipment notice

 

Delete Advance Shipment Notice

1. Click on “Advance Shipment Notice List” tab at the bottom of screen

2. Double click on advance shipment notice to be deleted, it will bring up the details on “Advance Shipment Notice” tab for the selected document. If the advance shipment notice’s status is “Confirmed” or“Approved”, click arrow on “Generate Report” button at the bottom of screen and select “Undo/Reopen Advance Shipment Notice” option to reopen / undo approval of the document first

3. Click on “Delete” button at the bottom right side of screen

4. Click on “Yes” button on the pop-up window to confirm advance shipment notice deletion

 

View and Search for Advance Shipment Notice

1. Click on “Advance Shipment Notice List” tab at the bottom of screen

2. Enter search parameter to filter   the result, i.e. type in which customer to search for in the “Warehouse” text field box or select from drop-down list

3. Result can be sorted alphabetically by clicking the fields’ columns.

4. Double click on advance shipment notice to view full details of the order, it will bring up the details on “Advance Shipment Notice” tab for the selected document