Trading Terms

The trading terms are used to allow the business to keep track of trading terms to use in relation to the buyer. Below actions are available under “Trading Terms”:

  Create new trading term; update, delete, view and search for trading term details

 

Field Name	Description	Mandatory Information
Trading Term Code	Custom code for the trading term	Y
Trading Term Name	Name of trading term	Y
Price List	Sales price list	Y
Account Setting		Y
Effective from	Date start for trading term	N
Valid till	Date end for trading term	Y
Trading Term Type	Types of trading term	N
Description	Description	N
Rounding Method	Rounding is a method used to shorten numbers. Rounding involves either increasing or decreasing a number to the next digit.	N
Customer Discount Basis		N
Listed Products – Product #	Product’s code	Y
Listed Products – Product Name	Name of product	Y
Listed Products – Retail Selling Price		Y
Listed Products – Tax Rate		Y
Listed Products – Net Retail Price		Y
Listed Products – Standard		N
Listed Products – Gross Price	Price before deductions.	Y
Listed Products – Customer		N
Listed Products – Adjustment		N
Listed Products – List Price		Y

 

Create New Trading Term

1. Click “Create New Trading Term” at the top right side of “Trading Terms Lists” tab, it will open “Trading Term Details” tab with new form

2. Fill up trading term’s information on top of screen, choose a sales price list from the “Price List” drop-down list. This sales price list will be use as the trading term’s products’ “Retail Selling Price”

3. Click “Save” button at the bottom right side of screen to save

4. Filter the products list by selecting a brand from “Product Brand” drop-down list. Add product into the trading term by searching for the product from the product number drop-down list in the table on “Product List” tab. Ensure the product is not listed in other trading terms during the same period for the same customers list

5. Enter the product’s “Standard %” discount, “Customer %” discount, and “Adjustment” info (if any) and click  button to add the product into the trading term. “Net Retail Price”, “Gross Price”, and “List Price” for the product will be automatically calculated

6. Repeat steps 4-5 to add more products into the trading term

User can enter list price for multiple products of the same brand. Click on  button next to “Product Brand” filter, it will show new window to create / update price list. Select a product brand from the list, select a product from the table to create / update the “List Price“, enter the “List Price” value and press ENTER key. Click OK button when done and to close the window.

7 On “Customers List” tab, assign business partners for the trading term by selecting available partner(s) from the bottom left table and click ”  ” button in middle of screen. Hold Ctrl or Shift key then mouse left-click to select multiple partners

8. On “Assigned Branches” tab, a default branch (e.g. HQ) has been automatically assigned for the new trading term. To assign another branch for the trading term, select available branch from the bottom left table and click ”  ”  button in middle of screen

9. On “Margin Details” tab, the products’ “Margin Amount” and “Margin %” were automatically calculated based on the trading term new “List Price”

10. Click “Save” button at the bottom right side of screen to save

11. Click “Confirm Trading Term” button at the bottom left side of screen and click “Yes” button to confirm

12. Click “Approve Trading Term” button at the bottom left side of screen and click “Yes” button to approve the trading term

 

Update Trading Term Details

1. Double click on trading term to be updated, it will bring up the selected trading term details on the “Trading Term Details” tab. If a trading term’s status is “Confirmed” or “Approved”, right click on the trading term and reopen the trading term first

2. Click “Save” button at the bottom right side of the screen to save

3. Click “Confirm Trading Term” button at the bottom left side of screen and click “Yes” button to confirm

4. Click “Approve Trading Term” button at the bottom left side of screen and click “Yes” button to approve the trading term

 

Delete Trading Term

1. Double click on trading term to be deleted, it will bring up the selected trading term on the “Trading Term Details” tab. If a trading term’s status is “Confirmed” or “Approved”, right click on the trading term and reopen the trading term first

2. Click on “Delete” button at the bottom right side of screen

3. Click on “Yes” button on the pop-up window to confirm trading term deletion

 

View and Search for Trading Term Details

1. On “Trading Terms Lists” tab enter search parameter to filter the result, i.e. type in period of the trading term in the “From” & “Till” textfield boxes or select from drop-down lists

2. Result can be sorted alphabetically by clicking the fields’ columns

3. Double click on trading term to view full details of the trading term, it will bring up the details on “Trading Term Details” tab for the selected trading term