The purpose of the Point Of Sale application is to handle direct sales transaction at the company’s warehouse or designated area. Posting of retail transactions from POS Entry to account is done here. Below actions are available under “Point of Sale”:
Create new sales transaction;
Update, delete, view and search for sales transaction details.
View/Post POS Entry Day Closings to General Ledger
Field Name |
Description |
Mandatory Information |
| Document Date | Date of the sales document |
Y |
| Document Number | Number of the sales document |
Y |
| Reference Number | A unique number on sales document |
N |
| Branch | A location, other than the main office, where business is conducted. |
Y |
| Customer | Company’s customers |
Y |
| Customer Location | Company’s location |
Y |
| Contact Person | Self-explanatory |
N |
| Warehouse | A place in which goods or merchandise are stored; a storehouse |
Y |
| Analytical Group |
N |
|
| Sales Representative | Internal representative |
N |
| Tax | A compulsory contribution to state revenue, levied by the government on workers’ income and business profits, or added to the cost of some goods, services, and transactions. |
N |
| Items/Articles – Product | Name of product |
Y |
| Items/Articles – Description | Description |
N |
| Items/Articles – UOM | Item’s type – Unit of Measure |
Y |
| Items/Articles – Quantity | Quantity of item |
N |
| Items/Articles – Unit Price | Unit price of item |
N |
| Items/Articles – Discount | A deduction from the usual cost of something. |
N |
| Items/Articles – Nett Price | Price after all deduction as for taxes, expenses, losses, etc |
N |
| Items/Articles – Total Amount | Total amount for the item |
Y |
| Items/Articles – Tax Rate | Tax Rate |
N |
| Payment Means – Means | Method of payment for the sales document |
Y |
| Payment Means – Memo | Memorandum. |
N |
| Payment Means – Amount | Total amount of payment for the sales document |
Y |
| Total Amount Paid | Total amount paid for the sales document |
Y |
| Balance Amount | Balance amount owed (if any) for the sales document |
Y |
| Comments/Remarks | Comments/Remarks |
N |
Create New Sales Transaction
1. Click on “Create New” at the top right of screen of “Point Of Sales List” tab, it will open “Point Of Sales” tab with empty form
2. Select a customer from the “Customer” drop-down list on top left side of screen. It will fill up the form with the customer’s info
3. Fill up sales transaction’s information on the top half of screen
4. Click “Save” button at the bottom right side of screen
5. Filter the products list by selecting a brand from “Product Brand” drop-down list. Add product into the sales transaction by searching for the product from the product drop-down list in the table on “Items / Articles” tab
6. Enter the product’s info and click 
button to add the product into the sales transaction
7. Repeat steps 5-6 to add more products into the sales transaction
8. Click on “Notes / Attachments” tab at the middle of screen to add notes or files attachment for the sales transaction
9. Select payment means from “Means” drop-down list on bottom left side of the screen and click button to make payment. It is possible to add multiple payment means for the transaction
10. Click on “Confirm Point Of Sales” button at the bottom of screen to confirm the sales transaction
11. The item’s promotion will shown from Applied Promotions tab if there is any.
12. The payment’s amount need to be change from the Payment Mean after confirmed the document because the promotion only shown after confirmed it. After change the amount, click Enter or ” ” button.
13. Click on “Post To Accounts” button at the bottom of screen to post the sales transaction to account. Tax entries applicable for the sales transaction will be automatically created under “Taxes” tab if any
14. A link to “Picking” transaction (Inventory module – Outbound) will be created at the bottom left of screen to process products’ picking for the sales transaction
15. Click on “Generate Report” button to print the sales transaction document
Update Sales Transaction Details
1. Click on “Point Of Sales List” tab at the bottom of screen
2. Double click on sales transaction to be updated, it will bring up the details on “Point Of Sales” tab for the selected transaction. If a sales transaction’s status is “Confirmed”, right click on the transaction and reopen the confirmed transaction first.
3. Make change(s) on the sales transaction information
4. Click on “Save” button at the bottom right of screen when done
5. Click on “Revert” button at the bottom right of screen or refresh icon at the top of the screen to roll back the changes
6. Click on “Confirm Point Of Sales” button at the bottom of screen to confirm the sales transaction
7. Click on “Post To Account” button at the bottom of screen to post the sales transaction to account
Delete Sales Transaction
1. Click on “Point Of Sales List” tab at the bottom of screen
2. Double click on sales transaction to be deleted, it will bring up the details on “Point Of Sales” tab for the selected transaction. If a sales transaction’s status is “Confirmed”, right click on the transaction and reopen the confirmed transaction first
3. Click on “Delete” button at the bottom right side of screen
4. Click on “Yes” button on the pop-up window to confirm sales transaction deletion
View and Search for Sales Transaction Details
1. Click on “Point Of Sales List” tab at the bottom of screen
2. Enter search parameter to filter the result, i.e. type in which customer to search for in the “Customer” text field box or select from drop-down list
3. Result can be sorted alphabetically by clicking the fields’ columns
4. Double click on sales transaction to view full details of the transaction, it will bring up the details on “Point Of Sales” tab for the selected transaction
View/Post Point Of Sale (POS) Entry Day Closings to General Ledger
1. Click on “Point Of Sales List” tab at the bottom of screen
2. Enter search parameter to filter the result, or type in the search textfield at the bottom of the screen
3. Result can be sorted alphabetically by clicking the fields’ columns
4. Double click on point of sales day closing’s summary of tickets to view from the records table, it will bring up the details for the selected day closing’s tickets summary on the form at the “Point Of Sale” tab
5. Check against all POS Entry sales transaction tickets (POS – (Transactions) Ticket History) on the document date whether the products and total quantity listed are correct
6. Taxes of the products for the point of sale document are listed under “Taxes” tab
7. Click “Post To Accounts” button to post the transactions to account. Posting can only be done if the products’ quantity exist in the inventory warehouse. Journal entries of the point of sale will be automatically created under “Postings” tab
8. A link to “Picking” transaction (Inventory module – Outbound) will be created at the bottom left of screen to process products’ picking for the Point Of Sale transactions